Administrative Assistant

El Paso, TX 79938

Posted: 10/16/2018 Industry: None Job Number: 35840010 Pay Rate: $11.00/hour

At Instaff, our success depends on you! That s why we set you up to succeed from day one. From our commitment to finding you the right-fit job, to our training and benefits programs, Instaff gives you the tools you need to build the future you want! We know that our clients success, as well as our own, depends on treating our employees with respect and care. We call it partnership with a purpose. Join the Instaff team today!

Job Title:

Administrative Assistant

Job Type :

Temp to hire

Order#:

35840010

Location:

El Paso, Texas

Days/Hours:

1st shift

Pay Range:

$11.00 or DOE

Essential Duties and Responsibilities:

  • Maintain backup for all invoices. The back up includes a proof of delivery and a purchase order. Make sure that the invoice matches paperwork.

  • Enter invoices for payment into the computer system.

  • Matches BOL s to invoices and scans data on a bi-weekly schedule

  • Reconcile desk checks.

  • Circulate the shipping and receiving reports daily.

  • Maintain weekly actual cases produced and circulate spread sheet weekly.

  • Operates the scale for the trucks that are coming in and out of facility and works closely with the security guard.

  • Answers the phone in a friendly manner; screens/redirects to the appropriate parties.

  • Maintains and manages BFC phone/extension list.

  • Manage in-coming and out-going mail.

  • Greets customers and employees that walk in the office.

  • Directs truck drivers to the right dock to deliver or pick up.

  • Keeps track of the waste water treatment program.

  • Keeps track of the solid waste that leaves the facilities.

  • Other various duties as instructed and assigned by Corporate Controller and Operations Manager.

Requirements/Qualifications:

  • Basic knowledge of mathematics.

  • Good verbal, listening and written communication skills, dependability, reliability and honesty.

  • Employee needs to be able to handle stressful situations successfully.

  • Bilingual - English/Spanish is recommended.

  • Ability to multitask.

  • Employee must be able to complete tasks in a timely and efficient manner.

Benefits:

  • Weekly pay

  • Direct Deposit or Pay Card (Mastercard)

  • Longevity and holiday pay

  • 401K plan

  • Medical, dental, vision, and life insurance available for employee and family

When uploading a resume, please ensure that it includes your Name, Address, City, ST, Zip Code, Phone Number(s) and eMail Address . Due to the number of responses to any given job opening, only candidates chosen for this particular opening will be contacted. Submitted resumes and applications remain in our database for consideration for other current and future openings.

InStaff, a Brand of BG Staffing, Inc. (NYSE American: BGSF), is a nationwide leader in light industrial staffing. We provide temporary workers primarily to call centers, distribution and logistics customers needing a flexible workforce. To learn more about our services, visit www.instaff.com.

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